Office Administrator

Job Opportunity: Office Administrator
This is part-time, in-office position; Monday through Friday 30 hours/week; occasional evenings as requested; annual NAMIWalks Westchester event on Saturday in May

Organization Description:

The National Alliance on Mental Illness of Westchester, Inc. (NAMI Westchester) is a grassroots organization dedicated to improving the quality of life for all individuals and families whose lives are affected by mental illness and co-occurring disorders.

Primary Responsibilities:

• Provide administrative support to Executive Director
• Support colleagues to further our work including program, development, outreach and more
• Answer mental health helpline with a warm, compassionate, knowledgeable and mission-driven voice that aligns with the values of NAMI Westchester
• Manage bookkeeping; experience with QuickBooks preferred
• Assist with all events, initiatives and special projects
• Organize and maintain accurate paper and electronic records and materials; manage mail
• Market events and programs and handle registrations; provide assistance during events
• Gather photos, draft articles and handle publishing of monthly newsletters
• Manage written communication, letters
• Assist in creation of email marketing using Constant Contact and of social media campaigns
• Additional duties as requested

Qualifications/Requirements:

• Strong communication skills both in writing and speaking with all constituents
• Proficient in office administrative procedures and have competent computer skills including Microsoft Outlook, Word, Excel, Teams, Power Point, Publisher and Canva helpful
• Comfortable learning new software programs and applications
• Work independently and collaborate as a team, multi-task, meet deadlines, take initiative
• Strong organizational skills, attention to details and ability to take initiative and meet deadlines
• Excellent communication skills including phone and in writing
• Flexible to accept new challenges and adjust quickly and graciously
• Financially responsible with a strong sense of ethics and ability to handle confidential information
• Fluency in Spanish is a plus
• Experience/familiarity with nonprofit work is a plus

 Education/Training Experience:

• 2+ years’ administrative experience in an office setting
• Associate degree or at least two years of college
• Bookkeeping experience and knowledge of QuickBooks is helpful
• Marketing and development experience preferred, or the desire to learn these skills
• Experience with databases

Compensation: Non-exempt, part-time, fully in-person role in mid-Westchester office; $22 per hour; generous paid vacation, sick and personal days and holidays; 403b plan

How to Apply: Email resume and cover letter to [email protected]. Include direct email address and phone number on resume and cover letter. No phone calls, please.