Registrar Assistant (Temporary, Part-time)

The Registrar Assistant, under the supervision of the Registrar and Collections Manager, provides registrarial support for HRM exhibitions. This is a temporary, part-time job: approximately 20 hours per week for seven months. Target start date: April 2025.

Responsibilities include:

• Corresponds with exhibition lenders, drafts and sends loan agreements, and coordinates logistical needs associated for assigned exhibitions
• Prepares condition reports and arranges shipping and insurance coverage
• Organizes images and image permissions for select exhibitions and collections
• Updates collection database, TMS Collections, with location moves, condition reports, exhibition histories, and other related fields as needed
• Performs other related duties as assigned

Minimum Requirements:

Degree in Art History, Museum Studies, Library Science, or relevant field and demonstrated experience in museum registration, arts administration, collection management or related area within the fine arts industry.

• Knowledge of museum registration, art handling, and preservation best practices
• Possess detail-oriented skills with special attention to accuracy
• Excellent project management and organizational skills
• Ability to handle sensitive material and information with proper discretion
• Strong written and oral communication skills
• Knowledge of copyright, fair use, and licensing in regards to the visual arts
• Ability to travel occasionally to offsite work locations, such as artist’s studios
• Ability to work collaboratively in a team environment within the Museum and with a range of lending organizations and other outside constituencies
• Proficiency in Gallery Systems TMS (or related database experience), Climate Monitoring software (Hobo Loggers, etc.), and other specific computer programs related to area of responsibility

Compensation:
$25 to $30 per hour, depending on level of experience.

Benefits:

• Discount in the Museum Gift Shop
• Hudson River Museum ID card, which provides free access to many museums
• Standard worker’s compensation, short-term disability and unemployment insurance.

HRM provides paid sick leave (“PSL”) in compliance with New York State’s Permanent Paid Sick Leave law providing 1 hour of PSL per 30 hours worked for part-time employees.

The Hudson River Museum (hrm.org) is a preeminent cultural institution in Westchester County and the New York Metropolitan area. Situated on the banks of the Hudson River in Yonkers, New York, the HRM’s mission is to engage, inspire, and connect diverse communities through the power of the arts, sciences, and history.

The Museum offers engaging experiences for nearly every age and interest, with an ever-growing collection of American art; dynamic exhibitions that range from notable nineteenth-century paintings to contemporary art installations; Glenview, an 1877 house on the National Register of Historic Places; a state-of-the-art Planetarium; an environmental teaching gallery; and an outdoor Amphitheater. The Museum is dedicated to collecting, preserving, exhibiting, and interpreting these multidisciplinary offerings, which are complemented by an array of public programs that encourage creative expression, collaboration, and artistic and scientific discovery.

HRM provides equal employment opportunities to all employees and applicants for employment without regard to age, creed, actual or perceived race, color, sex, sexual orientation, self-identified or perceived sex, gender expression, gender identity, the status of being transgender, national origin, ethnicity, alienage, citizenship status, family status, lawful seizure of income, marital status, disability, military status, veteran status, domestic violence victim status, criminal or arrest record, or predisposing genetic characteristics. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.