Position Title: Junior Administrative Assistant (Temp), March 2025

Summary

The Westchester Community College Foundation (“Foundation”), in partnership with SUNY Westchester Community College, provides scholarship, financial, and programmatic support to promote student success both in college and beyond. The Foundation is currently seeking a part-time, temp Junior Administrative Assistant who will support the Executive Director of the Foundation and Executive Administrator.  Support will include calendar management, meeting logistics, and general administrative functions.

Responsibilities include:

• Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, including email correspondence, calendar management, and meeting scheduling and coordination;
• Handles logistics of Board, Committee, leadership, and staff meetings;
• Manages front office duties including phones, ordering office supplies, overseeing facility needs and placing work orders, daily mail distribution, and check log;
• Provides assistance to other members of the department staff as needed;
• General administrative tasks, filing, and other duties and projects as assigned.

Desired Qualities:

• Proficiency in Microsoft Office Suite, TEAMs and Zoom required. Knowledge of database management preferred;
• Strong organizational and time management skills; ability to handle competing priorities and take initiative when appropriate;
• Strong interpersonal skills with the ability to interact professionally and communicate effectively with all levels of staff and constituents;
• Ability to work both collaboratively and independently;
• Attention to detail and ability to handle sensitive information discreetly;
• Strong problem-solving skills and the ability to adapt to changing priorities.

Qualifications:

Five years of administrative experience working with management or customer service required; Associate Degree preferred. 

Salary Range: The salary range is $32.85/hour to $34.81/hour and is commensurate with experience.

Application Instructions:

You must be legally eligible to work in the United States at the time of hire. Qualified applicants should email a cover letter and resume detailing their qualifications and interest in the position to [email protected], subject line: Junior Administrative Assistant. Priority will be given to applications received by March 31, 2025.  The review of candidates will begin immediately and continue until the position is filled.