Administrative Assistant
The Administrative Assistant plays a vital role in ensuring the efficient operation of a youth arts organization by managing schedules, maintaining accurate records, and facilitating communication between staff, participants, and community partners. This position supports program logistics, marketing, outreach, and office management, contributing to the organization’s mission of empowering young people through the arts. By providing essential administrative and operational support, the Administrative Assistant enables the Executive Director and other leaders to focus on strategic goals, curriculum development, and community engagement. This dynamic role is ideal for a detail-oriented individual who thrives in a creative and collaborative environment.
- Maintain and update the NECS calendar, schedule appointments, and send reminders.
- Document and maintain office processes, procedures, and program registrant records.
- Update student records and create accurate attendance rosters for teaching artists.
- Manage office operations, including organization, cleanliness, and proper disposal of recycling.
- Support marketing and outreach efforts to the community.
- Follow cash handling procedures and record receipts and invoices in QuickBooks.
- Organize and manage documents in Google Drive to ensure proper storage and accessibility.
- Experience with Google Workspace, particularly Google Drive, Docs, and Sheets
- Strong communication and writing skills
- Bilingual Spanish/English Required
