Grant Accountant

JOB SUMMARY

The JCC Mid-Westchester (JCCMW) is seeking a Grant Accountant focused on our Toward Tomorrow Program, a state-funded special education preschool. This team member reports to the Senior Director of Finance. The Grant Accountant will work closely with the finance and Toward Tomorrow administrative teams in order to develop the financial strategy for the program, create the annual budgets, record and track accounting transactions, prepare mid-year and annual CFRs for the audits, track all expenses and revenue, and ensure funds are spent in optimal and effective ways to serve our children. Ideally, this team member has experience in nonprofit finance and government grants, in particular state education funding.

Our Toward Tomorrow program, a renowned program that has been around for decades, provides a continuum of special-education services in a language-based, educational setting. The Toward Tomorrow program is a state-funded preschool approved by the Education Department of New York State and the Office of Children and Family Services, and chartered by the NY State Board of Regents. All teachers have master’s degrees in special education, and teaching assistants are certified by the New York State Education Department. Students can be part of the state-funded preschool and/or receive related services such as occupational therapy, physical therapy, speech therapy, or counseling. Currently, the Toward Tomorrow program, a 4410 program through NY State, operates at three sites in Scarsdale, New Rochelle, and Harrison. This staff position would be based in the JCC Mid-Westchester in Scarsdale. The program serves over 160 students in our three schools, and 115 students for related services and evaluations.

ABOUT THE JCC MID-WESTCHESTER

JCCMW is a multi-generational center in Westchester located on the New Rochelle/Scarsdale border. We support the entire lower/mid Westchester community by offering outstanding human services, educational, cultural, and recreational, and fitness programs within and beyond our walls. Our programs are grounded in our Jewish values, our staff of 300 (full and part time) bring a diversity of experience to our mission, and we welcome all.

On our own and in partnership with other organizations, we create classes, events, and programs of excellence that educate, inform, challenge, and engage people of all ages—from newborns to seniors. We serve and welcome a diverse group of families and individuals—including those with special needs and wide-ranging identities, talents, and abilities.

We approach our work and programs through a Jewish lens that cherishes our values and traditions and convenes the diverse opinions and beliefs of the community in a respectful and welcoming environment. For further information, please visit www.jccmw.org.

KEY RESPONSIBILITIES

● Manage all revenue and grant activities for the Toward Tomorrow program.

● Assist the Senior Director of Finance and Toward Tomorrow team in preparing annual budgets and track actual performance v budget throughout the year.

● Prepare data and provide relevant materials to prepare the initial draft of CFRs to of the Certified Financial Report (“CFR”).in coordination with external auditors.

● Ensure compliance with foundation and government grant guidelines and internal policies.

● Ensure thorough, accurate and timely financial information to support high quality, on-time reports and reimbursements. Manage timely and efficient schedules for tracking and reporting all revenue and expenses.

● Prepare account analyses for all material Balance Sheet accounts on a monthly basis.

● Track direct, indirect, and overhead spending throughout the year and identify options for greater financial efficiency. Provide projections and scenario planning periodically throughout the year.

● Maintain financial systems including Quickbooks, ADP, Excel, and Daxko.

● Oversee payroll for the Toward Tomorrow program including input from ADP reports into Quickbooks general ledger and track wages and benefits for audit purposes. Calculate total salaries by pay period. Track staff allocations and vacation payouts.

● Work with vendors and internal team to ensure all required invoices and purchase orders are paid promptly with adequate support and approval.

● Create Purchase Orders and utilize company credit card (“Divvy”) to facilitate purchases.

● Reconcile Divvy credit card statement to Quickbooks.

● Collaborate with Westchester County to ensure payments are on time.

● Create project budgets and overhead projections for grant proposals.

● Generate financial reports required by government and foundation funding sources in compliance with grant agreements in a timely and methodical manner.

● Prepare ad hoc reports and work on special projects as necessary including accounting for spending on specific grants.

● Complete other duties as directed by the Senior Director of Finance.

REQUIRED QUALIFICATIONS

● Bachelor’s degree in accounting or business-related field

● 3-5 years of accounting or financial analysis experience.

● Experience in nonprofit finance, grants management, and audits. Experience with NY State Education programs is a plus.

● Experience with accounting software, Quickbooks Online and ADP preferred·

● Strong proficiency in Microsoft Excel and Google Sheets including pivot tables and vlookups.

● Ability to analyze financial data and proficiency in spreadsheet and database software applications.

● Structured professional with an eye for detail and excellent organizational skills

● Communicates in a clear and sophisticated manner

● Excellent analytical skills, with a constant intellectual curiosity. Strong problem-solver.

● Commitment to excellence and high standards.

● Friendly, collegial, and professional approach to the workplace.

PHYSICAL REQUIREMENTS

The physical demands that must be met by an employee to successfully perform the essential functions of this job include movement within an office environment. The role requires the ability to write by hand and use a keyboard to perform general office functions. Also requires the ability to communicate by speech and hearing continuously. Visual acuity is needed for detailed work, and computer use. The ability to sit for extended periods of time is also a requirement. Involved in activities where one must convey detailed or important spoken instructions to other workers and children accurately, loudly, or quickly. On rare occasions, it may be necessary to move quickly and use physical intervention or de-escalation techniques to manage challenging behaviors and ensure a safe and accessible environment.

WORKFORCE DIVERSITY AND EQUAL OPPORTUNITY

JCCMW recognizes that our team’s diversity is critical to our organization’s success. We strongly encourage applicants from all cultures, races, religions, educational backgrounds, life experiences, socio-economic classes, sexual orientations, age, gender, and physical abilities to apply.

As an Equal Opportunity Employer, JCCMW will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, national origin, age, disability, or any other category protected by law.

The JCCMW offers generous benefits, including health, dental and vision insurance coverage for individuals and their families, a flexible spending account, 403(b) and retirement plans, life insurance, and paid time off including for vacation, national and religious holidays and sick time.