Executive Assistant to the CEO

Executive Assistant to the CEO

Job Description

About TAP

Founded in 2012, The Acceleration Project (TAP) empowers under-resourced small business owners with high-impact strategic, financial, operational, and marketing support. We have served over 11,000 small business owners and touched more than 100,000 lives nationwide, unlocking economic mobility, job creation, and long-term growth.

About the Role

TAP is seeking a highly organized, proactive, and mission-driven Executive Assistant to the CEO to support executive leadership and strengthen day-to-day operations at a growing national nonprofit.

Reporting to the Chief of Staff, this role provides high-level administrative and operational support to the CEO while partnering closely on internal processes, project coordination, and strategic initiatives. You will help drive executive efficiency, ensure strong follow-through across priorities, and support cross-functional work that advances TAP’s mission.

This role is ideal for a recent graduate or early-career professional who is excited to learn, grow, and gain hands-on exposure to nonprofit leadership and operations. You will work closely with—and receive mentorship from—the CEO, COO, and Chief of Staff while developing foundational skills in project management, executive support, and organizational leadership.

This is a full-time, remote-first NYC metro-area position, with at least one in-person management team meeting per month and company-wide retreats up to twice per year in Westchester County. Candidates must reside in the NYC metro area. 

What You’ll Gain

• Direct access to senior leadership, including the CEO, COO, and Chief of Staff, with meaningful exposure to decision-making and strategy
• Hands-on experience across operations and executive support, building transferable skills in project management, communication, and organizational effectiveness
• Career-building mentorship and growth, designed to prepare you for future roles in operations, strategy, or nonprofit management
• A front-row seat to mission-driven impact, supporting work that advances economic opportunity for small business owners nationwide
• A flexible, trust-based work culture that values autonomy, learning, and collaboration

Key Responsibilities

Executive & Administrative Support

• Strategically manage the CEO’s calendar, ensuring thoughtful prioritization of internal meetings, external engagements, and organizational commitments
• Manage the CEO’s inbox, including drafting correspondence, tracking follow-ups, and ensuring timely communication
• Anticipate executive needs and identify opportunities to increase efficiency and reduce administrative burden
• Prepare agendas and briefing materials for internal and external meetings in collaboration with the Chief of Staff
• Conduct research and prepare briefing documents on organizations, individuals, and opportunities relevant to the CEO’s work

Operations, Development & Data Support

• Maintain accurate Salesforce records for the CEO, including contacts, communications, and activity tracking
• Support donor outreach and stewardship efforts, including coordinating communications and tracking follow-up actions
• Coordinate logistics for in-person meetings, including monthly management team meetings and bi-annual board meetings
• Contribute to cross-functional projects in a fast-paced environment, including initiatives related to TAP’s Spring Benefit

• Support the Chief of Staff with project tracking, follow-ups, and internal communications
• Serve as a liaison between the CEO, operations, and internal and external stakeholders
• Exercise sound judgment, discretion, and problem-solving skills in daily operations

Qualifications

• Bachelor’s degree from an accredited college or university
• 2–4 years of experience in administrative support, operations, or a related role
• Strong interest in building a career in operations or organizational leadership
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities
• Strong written and verbal communication skills
• Comfort learning new tools and systems (Salesforce experience a plus)
• High level of discretion and maturity in handling confidential information
• Strong interpersonal skills and a collaborative mindset
• Passion for TAP’s mission and commitment to equity and inclusion

Compensation & Benefits

• Salary: $55,000–$60,000, commensurate with experience
• Discretionary, performance-based bonuses may be offered
• Generous PTO + 10 paid holidays + 2 floating holidays
• Office closure between Christmas and New Year’s
• Health and dental insurance
• 403(b) retirement plan

How to Apply

Submit your resume and cover letter to [email protected] with the subject line: Executive Assistant to the CEO.

In your cover letter, please respond to the following:

• Why are you interested in this role and TAP’s mission?
• Describe a time you supported someone or managed multiple priorities in a fast-paced environment. How did you stay organized?
• What interests you most about growing your skills in organizational leadership?

Deadline: January 16, 2026

Diversity & Inclusion

TAP is an equal opportunity employer committed to equity, inclusion, and expanding opportunities for historically under-resourced communities. We strongly encourage applications from candidates of all backgrounds.