Development Associate

Development Associate
Non-exempt $30 - $33/hour; 20 hours/week

About the Pantry
The Pantry is the only weekly choice food pantry available to residents of the 21 northern Westchester
communities we serve. It provides three in-person food distributions a week and bi-weekly home deliveries.
Our staff and volunteers serve several hundred area households weekly. Our mission is nourishing our
neighbors in need, and we envision a northern Westchester community where everyone has enough
nutritious food and is empowered to thrive.

Position Summary
The Development Associate is a key member of the fund development team responsible for ongoing
administrative support in the areas of donor communications, gift management, and event coordination.
Focus areas include managing the CRM (Customer Relationship Management) database ensuring that it is
the centralized, digital repository that stores all customer and prospect data including contact info,
interaction history, purchase records, and preferences. The Development Associate participates in the
administration, creation, and implementation of efficient, impactful processes that help to meet and
exceed our stated development goals. This position is based in the Mount Kisco, NY office and reports to
the Director of Development.

Job Responsibilities:
Development & Donor Data
• Serve as an administrator for the Donor Perfect platform; this includes data entry, clean up,
receipting, applying proper coding, and generating accurate mailing lists
• Monitor PO box and ensure the timely issuance of personalized donor acknowledgments and
receipts (both physical and digital)
• Manage the fundraising database to effectively process all gifts, pledges, and payments.
• Generate all donor gift acknowledgements and donor tax statements
• Assist in prospect and donor research and profiling
• Help to manage the social media posts
• Help coordinate department reports and needed fundraising efforts
• Execute queries and prepare mailing lists for department mail and email campaigns
• Provide logistical support for all special events, donor cultivation, and appreciation events
• Support day to day operations in a fast-paced environment with independent judgment and
discretion in handling confidential and sensitive material
• Support the Director of Development in all aspects of development as needed and perform other
development duties as assigned.

General Leadership & Mission Support
• Maintain strict legal and ethical integrity, ensuring the privacy and dignity of all guests, donors,
and volunteers is protected in every administrative transaction.
• Participate in staff meetings to contribute to long-term strategic planning and provide insights
into improving organizational processes.

Requirements/Qualifications:
Experience & Skills
• Administrative & Data Excellence: Proven experience in office administration, data
management, or "back-office" operations within a professional environment. Experience with
donor databases (e.g. Donor Perfect) or CRM systems is highly preferred.
• Ability to manage and troubleshoot digital platforms.
• Technical Savvy: High proficiency with Google Workspace and Microsoft Office Suite of
Programs (specifically pivot tables, excel spreadsheets; data merges in Word, PowerPoint. etc.)
• Organizational Mastery: A self-starter who is exceptionally organized and detail-oriented; must
be capable of identifying operational bottlenecks and managing multiple data sets
autonomously.
• Professional Communication: Exceptional written and verbal communication skills to serve as
the professional first point of contact for The Pantry and to assist the Executive Director with
high-level reports and presentations.

Qualifications
● Attention to detail is a must – accuracy in all things is primary
● Excellent organizational skills - Strong attention to detail
● Ability to form relationships with a diverse group of people
● Self-starter who is comfortable handling multiple simultaneous assignments in a fast-paced
environment
● 1-3 years of experience in a nonprofit (preferred) or similar philanthropic organization
● Previous exposure to fundraising and development preferred
● Commitment to the nonprofit sector
● Experience with data management or transferable skills with a proven track record of success
● Experience creating social media postings
● Strong communication and writing skills
● Excellent computer skills
● Proficient in Excel, Word, & PowerPoint skills including using Pivot Tables and creating excel
formulas & pivot tables
● Strong Canva, Constant Contact and Hootsuite skills a plus

Legal & Mission Alignment
• Commitment to Mission: A deep passion for addressing food insecurity and a commitment to
the Pantry’s vision of community empowerment and "nourishing our neighbors in need".
• Integrity: Must exercise strict legal and ethical integrity, maintaining the privacy and dignity of
all guests, donors, and volunteers in every administrative transaction.
• Eligibility: Must be legally eligible to work in the United States.

Work Schedule:
This position is based in the Mount Kisco, NY office - 5 days - 20 hours per week.
● Hours will include some weekends and evening sessions to support the Development
Department and special events.
● Possibility of becoming a full time position in the near future.

To apply: Please email cover letter and resume to [email protected]