Campaign Associate | Westchester Community College Foundation

The Campaign Associate provides high-level operational and administrative support for WCCF’s four-year, $40 million campaign. Reporting to the Senior Director of Development for Leadership Giving, the Associate works as a central hub between the Campaign Committee, Executive Director, Senior Director, Major Gifts Officer, and fundraising consultants. This position is anticipated for the length of the four-year campaign; at the conclusion of the assignment, candidate may apply for other positions which may become available.

CORE RESPONSIBILITIES

1. Prospect & Moves Management

• Data Tracking: Maintain rigorous systems to track the cultivation, solicitation, and stewardship lifecycle for all campaign prospects and donors.
• Pipeline Support: Help to drive campaign momentum by providing solicitors with "next step" management, updated activity charts, and proactive deadline reminders.
• Leadership Support: Provide Campaign Committee members and staff with necessary materials for high-level solicitations.

1. Data Intelligence & Reporting

• Database Mastery: Serve as the campaign’s lead for Blackbaud Raiser’s Edge NXT, ensuring all actions, relationships, and correspondence are recorded accurately.
• Financial Tracking: Partner with the Database Manager to reconcile open opportunities with received funds, ensuring accurate gift and pledge coding.
• Analytics: Produce weekly "Campaign Dashboards" and progress reports for leadership to track funds raised against specific project goals and naming inventories.

III. Campaign Committee & Event Management

• Committee Support: Manage scheduling, agenda and materials distribution, and the documentation of actionable meeting minutes.
• Event Execution:  Assist Campaign Committee members and Senior Director in the development of campaign-related events and in collaboration with the Special Events Manager, plan and execute cultivation receptions, ribbon-cuttings, and dedication of naming opportunities.
• Stewardship: Manage invitation lists, RSVPs, campus space reservations, and post-event follow-up plans.

1. Solicitation & Cultivation Support

• Solicitation Readiness: Compile customized solicitation materials, including campaign booklets, pledge forms, and updated naming opportunity menus.
• Donor Recognition: Using templates provided, prepare specialized acknowledgment letters; coordinate personal outreach from solicitors upon receipt of major gifts.
• Execution: Track the execution of all gift and pledge documentation to ensure legal and institutional compliance.

1. Other Duties as assigned.

• Assignments as needed for campaign or other Foundation or College activities.

REQUIRED COMPETENCIES

• Technical Proficiency: Advanced experience with donor databases, particularly Raiser’s Edge NXT, is highly preferred. Expert facility with Microsoft Office (Excel, Word, PowerPoint).
• Operational Excellence: Exceptional organizational skills.
• Communication: Strong verbal and written skills; the ability to draft professional correspondence for high-net-worth donors.
• Interpersonal  Skills: Ability to "manage up" to senior leadership and board members with diplomacy and persistence.
• Education/Experience: 2+ years in non-profit fundraising, development operations, or executive-level project management preferred.

APPLICATION INSTRUCTIONS

Qualified applicants should submit a tailored cover letter and resume to [email protected].

• Subject Line: Campaign Associate Application – [Your Name]
• Attention: Ilene Lieberman, Senior Director of Development/Leadership Giving
• Deadline: Friday, March 13, 2026

The Foundation will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.